Executive Assistant / Bookkeeper

Yellowstone Local is a staffing and recruiting agency dedicated to supporting the skilled trades industry.

We connect high-performing talent with growing home service companies across the U.S. Our clients—leaders in HVAC, plumbing, electrical services, and beyond—depend on skilled professionals to help drive their business growth. At Yellowstone Local, we take pride in matching the right people with the right opportunities, ensuring long-term success for both our clients and candidates.

Position Overview:

As an Executive Assistant / Bookkeeper, you’ll wear multiple hats, balancing administrative and financial tasks that are critical to day-to-day operations. You’ll own your responsibilities, support the business owner directly, and keep the office organized—even virtually. This role is remote but deeply integrated into the company’s operations based in California (Pacific Time).

Key Responsibilities

• Managing QuickBooks for bookkeeping, payroll coordination, and invoice creation

• Processing timecards and pulling reports

• Assisting with job costing, contract tracking, and ordering materials

• Managing emails, schedules, contracts, and general admin tasks

• Supporting the business owner by tracking deadlines and keeping tasks prioritized

• Communicating with vendors and handling sensitive information with discretion

Why Work With Yellowstone Local:

• 100% remote work setup with flexibility based on client needs

• Be part of a growing team that supports top-tier brands in the skilled trades

• Receive dedicated training and support from both Yellowstone Local and the client

• Unlock long-term growth opportunities and stability based on your performance

What’s In It For You:

• Pay Range: $5–$8/hour ($2,535/month)

• Schedule: 45 hours per week aligned with Pacific Time (California hours)

• Work Setup: Fully remote

• Consistency: Stable, full-time work in a long-term role

• Ownership: You’ll work directly with the owner and take full ownership of your role

• Minimum 3 years of experience in bookkeeping and/or executive assistant roles

• Proficiency with QuickBooks (bookkeeping, invoicing, and payroll)

• Strong written and verbal English communication skills

• Comfortable working full-time (45 hours/week) on Pacific Time

• High attention to detail and strong follow-through

• Ability to work independently and proactively

• Experience in small business or contractor/trade environments preferred

• Familiar with email platforms (e.g., Gmail), timecard processing, and contract management

• Strong organizational and multitasking skills

• Must maintain confidentiality and handle business operations with professionalism