Plumbing Administrative Assistant

Yellowstone Local is proud to represent Caliber Plumbing & Mechanical, an industry leader in commercial plumbing and mechanical contracting.

If you’re organized, proactive, and thrive in fast-paced construction environments, this is your opportunity to become the operational backbone of a high-performing plumbing team.

What’s in it for You?

• Pay: $60,000–$70,000 yearly, depending on experience

• Full medical, dental, and vision benefits after 90 days

• 401(k) with 4% company match starting immediately upon hire

• 1 week of PTO after 90 days, 2 weeks after 1 year

• Company-provided laptop/computer and multi-screen setup

• Consistent Monday-Friday schedule from 6:30 AM to 2:30 PM

• Stable, long-term career opportunity with a respected commercial contractor

Why You’ll Love It Here

• Work with a team that values accountability, precision, and strong communication

• Be part of commercial construction projects that make a real impact across the region

• Gain exposure to all phases of plumbing project coordination and operations

• Enjoy a team-oriented environment where your work directly supports field success

• Join a company that trusts its employees to take ownership and solve problems

Your New Role

As a Plumbing Administrative Assistant based in Portland, OR, you’ll support daily operations for the plumbing department by coordinating vendors, managing project documentation, tracking materials, and keeping projects moving efficiently from start to finish.

Your key responsibilities:

• Request job package quotes and compare pricing between vendors

• Verify quoted products, purchased materials, and invoice accuracy

• Compile and manage submittal packages, including revisions and updates

• Apply for plumbing and mechanical permits and coordinate inspections

• File approved submittals, inspection reports, and project documentation in the correct job folders

• Track project schedules to ensure fixtures and equipment are ordered and delivered on time

• Coordinate with jobsite foremen and the shop manager on material orders and logistics

• Monitor order tracking and assist with scheduling around product lead times

• Maintain pricing history and perform bulk price comparisons for commodity materials

• Assist with identifying and organizing incoming shop materials

• Verify and approve plumbing department and shop invoices using Docuware

• Compile close-out documentation including warranties, operation and maintenance manuals, and as-built drawings

Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.

• Proficiency with Microsoft Excel, Outlook, Word, or similar software

• Experience with PDF markup and editing software such as Bluebeam or Acrobat Pro

• General understanding of commercial construction processes

• Basic plumbing piping, equipment, and fixture knowledge is a plus but not required

• Familiarity with product supply chains, vendor relationships, and material sourcing is preferred

• Strong organizational and time management skills

• Ability to manage multiple priorities in a fast-paced environment

• Excellent communication and coordination skills

• High attention to detail and accuracy in documentation and purchasing processes

Caliber Plumbing & Mechanical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #orange