Executive Administrative & Operations Coordinator

Yellowstone Local is a staffing and recruiting agency dedicated to supporting the skilled trades industry.

We connect high-performing talent with growing home service companies across the U.S. Our clients—leaders in HVAC, plumbing, electrical services, and beyond—depend on skilled professionals to help drive their business growth. At Yellowstone Local, we take pride in matching the right people with the right opportunities, ensuring long-term success for both our clients and candidates.

Position Overview:

We’re looking for an Executive Administrative & Operations Coordinator to support a U.S.-based executive in managing multiple fast-moving business ventures. This role blends executive-level support with day-to-day project coordination and digital content operations. The ideal candidate is organized, proactive, and tech-savvy—able to keep things moving smoothly while anticipating needs and handling tasks independently. This is a fully remote, PH-based role requiring availability during U.S. business hours and some weekends.

Key Responsibilities:

• Manage executive calendars, inboxes, and prioritize tasks effectively

• Support backend workflows for coaching programs, digital content, and course creation

• Track deadlines and keep project boards (e.g., ClickUp, Trello) up to date

• Coordinate internal communications and follow up on action items across teams

• Assist with documentation, recruiting, onboarding, and digital file management

• Help manage YouTube content, marketing materials, and digital assets

• Work independently and proactively identify and resolve issues

• Ensure consistent availability and responsiveness with a stable internet connection

Why Work With Yellowstone Local:

• 100% remote role with flexible scheduling (based on executive/client needs)

• Collaborate with visionary leaders and fast-growing business brands

• Receive training, tools, and ongoing support to thrive in your role

• Opportunity to expand responsibilities as the business continues to grow

What’s In It For You:

• Competitive starting pay: $6–$8/hour (negotiable depending on experience and fit)

• Full-time role aligned with U.S. business hours (some weekend work may be required)

• Direct exposure to leadership and the ability to make a tangible impact

• 3+ years of experience in executive admin, operations, or project coordination roles

• Excellent English written and verbal communication skills

• Familiarity with Google Workspace, ClickUp, Trello, Canva, and YouTube backend (a plus)

• Highly reliable and self-directed with strong organizational skills

• Ability to manage multiple priorities and maintain attention to detail

• Stable internet connection and remote work setup

• Willingness to work U.S. hours and be available on weekends when needed

Yellowstone Local LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.