Client Support Administrative Assistant

Most administrative roles are task-based.

This isn’t that.

This role is for someone who keeps systems clean, data accurate, and operations running without friction. You are the behind-the-scenes support that ensures the client support team can execute efficiently.

If you like structured work, accuracy, and maintaining organized systems, you’ll do well here. If you struggle with detail, repetition, or process consistency, this role will feel frustrating.

About Yellowstone Local

Yellowstone Local is the recruiting partner for skilled trade companies. We help HVAC, plumbing, electrical, and other blue-collar businesses hire better people with systems that work.

We are not a staffing agency, and we do not charge big placement fees. We run the full recruiting engine for our clients, then hold the line on process so hires actually happen.

We’re profitable, cash-flow positive, and built to scale. Fully remote team. High accountability. Low drama.

Why this role exists

Our client support and recruiting operations depend on accurate data, organized systems, and consistent administrative execution.

Without that foundation, workflows break, candidate pipelines become unreliable, and team efficiency drops.

The Client Support Administrative Assistant exists to maintain the integrity of our systems and support the team through consistent, detail-oriented execution. You ensure that data is accurate, records are clean, and administrative processes are followed correctly.

What we value in a Client Support Administrative Assistant here

We hire for a few core “quotients.” You do not need to be perfect in all of them, but you must come in strong and be able to learn fast.

• Attention to Detail
  You catch inconsistencies, missing information, and errors before they create downstream issues. Accuracy is a priority, not an afterthought.

• Process Discipline
  You follow documented workflows and maintain consistency across repetitive tasks. You do not cut corners.

• Organization and Data Integrity
  You keep systems structured, records clean, and documentation up to date so the team can rely on accurate information.

• Technology Comfort
  You are comfortable working within ATS platforms, spreadsheets, and document management systems while maintaining accuracy.

What you’ll do

• Administrative Support
  Support the Client Support Team with day-to-day administrative tasks that keep operations running efficiently.

• Data Entry and System Management
  Update and maintain internal documents, operational files, and candidate records with a high level of accuracy.

• ATS Management
  Review, parse, and transfer candidate information between Applicant Tracking Systems while ensuring proper organization and completeness.

• Data Quality Control
  Identify and flag inconsistencies, missing details, or errors within candidate submissions and records.

• Internal coordination
  Work across recruiting and support teams to ensure client-related tasks are completed on time and properly documented.

• Operational Support
  Assist with general administrative work that supports recruiting and client support workflows.

Who this is for

This role fits someone who is:

• Highly detail-oriented and precise

• Strong in organization and time management

• Comfortable with repetitive, process-driven work

• Able to work independently in a remote environment

• Reliable with consistent output and follow-through

This role is not for someone who prefers loosely structured work or struggles with organization, documentation, or deadlines.

Compensation and Benefits

Compensation

• Competitive hourly pay based on experience

Schedule

• Full-time, weekdays between 8:00 AM to 6:00 PM CST

Benefits

• Remote work opportunity

• Exposure to recruiting operations and hiring systems

• Opportunity to work closely with leadership

• Clear growth path within operations and recruiting support

How to apply

Apply, complete a short screening, and then interview with leadership. We move fast when it’s a fit.

• Previous experience as an administrative assistant, recruiting coordinator, or operations support role preferred

• Strong attention to detail and ability to manage repetitive data entry with high accuracy

• Experience working with applicant tracking systems such as Recruitee, Greenhouse, Lever, or similar ATS platforms is a plus

• Familiarity with job boards such as Indeed or other online recruiting platforms is a plus

• Strong organizational and time management skills

• Comfortable working independently in a remote environment

• Proficiency with Google Docs, spreadsheets, and document management tools

• Clear written communication and the ability to follow documented processes

Yellowstone Local is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.