Administrative Assistant

Yellowstone Local is proud to represent Innovative Mechanical Contractors LLC, an industry leader in commercial HVAC and mechanical solutions.

If you enjoy staying organized, keeping accurate records, and supporting a busy office environment, this role offers a stable career with room to grow.

What’s in it for You?

• Competitive salary range of $55,000 to $65,000 per year, based on experience

• Full-time, Monday through Friday schedule

• Long-term stability with a well-established commercial mechanical contractor

• Opportunity to grow into advanced administrative or accounting-related roles

• Supportive leadership team that values reliability and attention to detail

• Office-based position located in Millersville, Maryland

Why You’ll Love It Here

• Work in a professional environment where accuracy and accountability matter

• Play a key role in keeping daily operations organized and efficient

• Be part of a team that values clear communication and collaboration

• Join a company known for quality work and strong internal processes

Your New Role

• Support both administrative operations and accounts payable functions

• Manage vendor invoices, payments, and statement reconciliations

• Assist with month-end and year-end closing activities

• Maintain organized digital and physical records

• Support office operations and daily clerical needs

Location: Millersville, MD

Day-to-day responsibilities include:

• Processing invoices and managing the full accounts payable cycle

• Preparing check, ACH, and wire payments and communicating with vendors

• Reconciling vendor statements and assisting with AP accruals

• Supporting audits by maintaining accurate financial documentation

• Greeting visitors and maintaining visitor records

• Organizing files and maintaining office documentation

• Monitoring and restocking office and kitchen supplies

• Performing data entry, reporting, and basic administrative tasks

Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.

• High school diploma or equivalent

• Three or more years of experience in accounts payable or administrative support preferred

• Proficiency in Microsoft Office, including Excel formulas and pivot tables

• Experience with accounting software such as QuickBooks, SAP, or Sage

• Strong organizational skills and attention to detail

• Clear written and verbal communication skills

• Ability to manage multiple tasks and work independently

• Basic understanding of accounting principles and internal controls

Innovative Mechanical Contractors LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #orange