Admin Assistant

Yellowstone Local is proud to represent E Tabb Design Construction & Development, an industry leader in commercial construction.

If you thrive on organization, clear communication, and keeping fast-moving business operations running smoothly, this Admin Assistant role puts you at the center of it all.

What's in it for You?

• Pay: $23 to $28 per hour, depending on experience

• Full-time position

• Schedule: 3 to 4 days per week

• Consistent weekday schedule that supports work-life balance

• Mostly remote, but onsite at least once a week (details to be discussed)

Why You’ll Love It Here

• Support leadership in a growing commercial construction company focused on high-quality projects

• Work closely with two business owners and gain direct exposure to business operations and decision-making

• Be a key part of a team that values organization, accountability, and strong communication

• Opportunity to build experience in construction administration, scheduling coordination, and executive support

Your New Role

Position based in Louisville, KY 40210, with remote work flexibility available, you’ll:

• Work closely with the accounting controller and leadership to provide administrative and operational support across the business

• Manage communication for two business owners, including email correspondence, phone calls, and calendar coordination

• Organize and maintain daily schedules, meetings, and appointments

• Coordinate and track important communications and follow-ups to keep projects and operations moving forward

• Support the accounting controller with data entry, payroll and 401k processing, accounts payable processing, assisting with bank and credit card reconciliations, issuing POs, creating lien waivers, monitoring and processing accounting emails, and communicating with vendors and subcontractors

• Maintain organized digital files, documents, and administrative records

• Provide general administrative support for business operations and project coordination

• Communicate professionally with internal team members and external contacts

• Perform general office duties including data entry, scanning, filing, answering phones and door, processing mail, receiving deliveries, communicating with employees, assisting in the management of the vehicle and equipment fleet, and supporting property maintenance coordination

• Support leadership with day-to-day administrative tasks to ensure efficient operations

Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.

• Associate’s Degree (preferred, but not required)

• 3 to 5 years of administrative assistant, executive assistant, or office administration experience

• Strong calendar management and scheduling coordination skills

• Experience managing professional email correspondence and phone communication

• Highly organized with strong time management and multitasking abilities

• Proficiency with common office software and digital communication tools (Outlook email, Microsoft Office, etc.)

• Ability to maintain confidentiality and professionalism when supporting leadership

• Strong written and verbal communication skills

E Tabb Design Construction & Development is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #yellow